The company
A/S J. Lauritzen’s Eftf. was founded back in 1884 and resides at the Port of Esbjerg in Denmark.
The company undertakes environmentally sound transport by swap body and containers to/from Scandinavia. Additionally, J. Lauritzen's Eftf are engaged in international transport by road, shipping, container transport, logistic, storage hotel, courier service, project work, terminal operation, stevedoring and off-shore related activities
Read more about J. Lauritzen's Eftf.: www.lauri.dk
The application
At A/S J. Lauritzen’s Eftf. (JLE) they are oriented towards development. “The ability to adapt overrules all other abilities and explains why you will eventually succeed or not...” - quotation from JLE’s website.
This Darwinistic attitude is not only applicable as regards offering customers new services – it also applies to the in-house administration of the company. And the core of the adaption-oriented administration is Multi-Archive and the transport and logistics solution AxsFreight from Transaxiom.
The Challenge
“The electronic folder”, this was the headline for IT manager Alex Lyngsøe when he, together with Transaxiom and Multi-Support, plunged himself into adapting JLE’s procedures.
“In the transport business we have a lot of documents originating in a wide variety of sources. Therefore large collections of folders with documents are more often the rule than the exception. We have a vision to abolish the traditional folder and have all information regarding each shipment made available electronically,” explains Alex Lyngsøe.
The Solution
At JLE the MultiArchive solution started off by handling scanned supplier invoices and as this project very quickly paid off, Alex Lyngsøe and the company's interest was aroused.
Transport and shipping is traditionally a rather paper-heavy business and the vision of the electronic folder is therefore both logical and also tremendously challenging.
One of the reasons that JLE is so far in the process towards the electronic folder is that the implementation of the MultiArchive functions all the time has been tied closely with AxsFreight which is JLE’s central business application. Today, there is a close integration between document solution and business application. The integration ensures that a large number of reports from AxsFreight are filed directly in the relevant electronic folder in MultiArchive – and everything is controlled through definitions in AxsFreight. During the handling of a shipment, an employee can retrieve any document filed in MultiArchive directly
from AxsFreight.
“We are well on our way towards the vision – especially as our systems are so well integrated,” says Alex Lyngsøe. “But the more you have the more you want, so we are now working on an extended categorization of our filing structure in order for us to be able to obtain a higher detail level – on the separate bookings. And finally, we have now started filing e-mails.”
The benefits
Alex Lyngsøe has already calculated the achieved benefits. He gives an example:
“A working week for a forwarder can very well concern only one single case – or 'shipment' – involving e.g. 60 different bookings with 5 documents each. This is 300 document handlings for one shipment. Our calculations show that the electronic document management saves us between 3.5 and 4 hours on a shipment like this – which means that within a week we save approximately half a working day to be used for more constructive things than moving paper.”
Contact
Alex Lyngsøe, J. Laurtizens Eftf. - al@(if you can see this please update your browser)lauri.dk
Kim Olsen, Multi-Support A/S - olsen@(if you can see this please update your browser)multi-support.com
