brødrene kier (brothers kier) is a major Danish wholesaler of steel, iron, plumbing, and water supply equipment with a long history and experience dating back to 1911. They emphasize reliability and stability as important parameters for success and combine them with business talent and professional treatment of both customers and partners.
A membership of the procurement association Dansk Jerncentral (DJ) assures that brødrene kier is able to deliver a wide range of products and stocked items within a very short time.
The challenge
Annually, brødrene kier receives approximately 29 000 invoices of which more than the half - about 15 000 - come from DJ. brødrene kier has used MultiArchive for handling supplier invoices for a number of years, and the IDM solution is totally integrated with the accounts payable module of the ERP system from commIT.
At DJ the supplier invoices are scanned and key information concerning the invoices are registered. Images and information are available through a log-in administration system on the internet. Until now brødrene kier has only been downloading the scanned images from DJ after which they have to print the images in order to handle the DJ invoices together with the invoices coming from all other suppliers – so the DJ invoices are scanned again.
The challenge is therefore to transfer the invoices electronically directly into MultiArchive – and to transfer all the preregistered information to the ERP system.
The solution
In order to use the full potential of MultiArchive, an electronic agent has been installed at the business application server at brødrene kier. Every morning, this agent automatically transfers all the images and the preregistered information such as supplier names, invoice numbers, invoice dates, total amounts and value-added tax, to the server. In MultiArchive an import function is used to archive the images and to transfer the preregistered information to a database in the ERP system.
The benefits
The new solution saves the finance department for downloading, printing, scanning of invoices and registration of information – a work that has already been done by the supplier. This saves both time and money. “We must say that the solution implemented in collaboration with Multi-Support and CommIT is probably the most efficiency creating ever introduced at brødrene kier. Compared to the former manual procedures this solution performs perfectly and the latest steps where we take advantage of DJ’s document management complete the streamlining. We are rather proud of the solution and its simplicity and do now fully approve the commonly used statement ”Work smarter, not harder”, states Per Gade Christensen, accounts manager at brødrene kier.
Contact
If you want to know more about the solution at brødrene kier, please contact:
Chief consultant Kim Olsen, Multi-Support R&D
